IdS HR - IdentityStream

MicrosoftPartner

HR — digital support for employees, workflows, and compliance

IdS HR

IdS HR helps organizations structure and digitize HR workflows that often fall between the HRIS (Human Resources Information System) and other support tools. Everything from policy acknowledgments and NDA signing to recruiting, employee requests, and safety inspections can be managed in a single platform—with documented compliance, better visibility, and smoother collaboration between HR, managers, and employees. These services are built on the IdS ServiceManager platform for access control, content, and workflow. Organizations can also create their own HR services to meet specific needs using a flexible no-code platform.

Code of Conduct acknowledgment

All employees acknowledge electronically—full traceability, easy follow-up, and audit-ready documentation in minutes. Setting up new acknowledgment workflows for other purposes is fast and easy.

NDA signing

Consultants and operations partners sign NDAs electronically before granted access becomes active. Secure flow with BankID or SMS one-time passcode (OTP), plus centralized documentation.

Severance package application

Structured collection of severance package applications. Access is limited to HR and the employee's immediate manager, and each case can be discussed confidentially.

Recruiting (requisition and hiring recommendation)

Structured, documented recruiting workflow from requisition to hiring recommendation and approval—with support for internal/external candidates and the required controls.

Digital safety inspections

Conduct safety inspections digitally with checklists, findings, corrective actions, and follow-up—and get an overview across locations, departments, and time.

Requests for board roles and outside business activities

Standardized request workflow for board roles and outside employment—with approvals, documentation, and reporting that reduce risk and strengthen internal controls. Approved applications are automatically reopened for reassessment when the approval criteria change—for example, if the external company becomes a customer or the employee joins the company's management group.

External courses and continuing education

Digital request workflow for professional development—with approvals, documentation, and reporting.

People updates

A simple, effective way to keep the organization informed about changes—new hires, role changes, and departures.

Approvals and audit trail

Full visibility into approvals and changes, with an audit trail for traceability.

Ownership transfer during role changes or offboarding

Transfer ownership of services and individual cases when employees change roles or leave. Automatic follow-up ensures nothing is missed and accountability is maintained.

Dashboards and leadership overview

Interactive reports and charts give HR and leadership visibility into status, volume, findings, and progress—without manual compilation.

Document uploads

Upload and store supporting documentation as attachments per case.

Export to Excel, PowerPoint, and Word

Export key information to presentations and documents for easy sharing and audit readiness.

Case discussion thread

Each case includes a discussion thread where you can collaborate, ask questions, and @mention colleagues or entire assignment groups—all conversation kept where it belongs.

Custom HR services

Create your own services with tailored fields and workflows, so the solution adapts to internal needs, processes, and regulatory requirements.

Code of Conduct acknowledgment

Electronic acknowledgment with full traceability and easy follow-up—audit-ready without manual work.

NDA signing

Secure signing workflow for consultants and operations partners—with BankID or SMS one-time passcode (OTP), document preview, and status overview.

Recruiting

Structured workflow from requisition to hiring recommendation—with documentation, approvals, and reporting.

Requests for board roles and outside business activities

Standardized request workflow with approvals and documentation—reduces risk and strengthens internal controls.

Board positions and business activities are a regulatory risk area – not merely an ethics issue

In banking, finance and other regulated organizations, there are legal requirements to identify, assess and manage conflicts of interest. Board positions, ownership interests and other business activities of employees can directly affect credit decisions, customer treatment and access to sensitive information.

Regulations require not only that risk is managed – but that the organization can document that assessments have been made, that any conditions have been decided, and that this can be presented during supervisory reviews.

Norwegian Financial Institutions Act requires sound business management and handling of conflicts of interest – including where employees can influence loan applications and customer decisions.
The Norwegian Financial Supervisory Authority (Finanstilsynet) expects organizations to maintain an overview of board positions and external business activities, and to be able to present documented assessments of fitness and propriety and time commitment during supervisory reviews.
Lack of control over roles and business interests can lead to breaches of equal treatment requirements and independent credit assessments.

IdS RegTech makes this manageable in practice:

Structured application and pre-approval before a position or activity is taken on.
Documented assessment of conflicts of interest.
History showing what has been assessed, decided and, if relevant, limited.
Audit-ready documentation – ready for supervisory reviews.
Automatic re-review of approved appointments if the employee joins the management team or board.
Automatic re-review of approved appointments if the external company becomes a customer or the total exposure increases.

The result is not just better control – but verifiable compliance with regulatory requirements.

Safety inspections

Digital safety inspections with checklists, findings, corrective actions, and closure—with complete history and leadership reporting.

Severance package application

Structured collection of severance package applications—with access limited to HR and the employee's immediate manager, and confidential discussion per case.

External courses and continuing education

Digital request workflow for professional development—with approvals, documentation, and reporting.

People updates

A simple, effective way to keep the organization informed about changes—new hires, role changes, and departures.

Target groups and use cases

Who is IdS HR for? The solution is especially relevant for:

HR teams: Digitize manual workflows, centralize documentation, and free up time.
Leadership: Visibility into acknowledgments, workflows, and corrective actions—with audit-ready reports in minutes.
Employees and contractors: Self-service for acknowledgments and requests—fast, simple, and predictable.

Benefits and value

Less manual work and fewer paper-based processes
Improved compliance—everything is documented and easy to retrieve
Better visibility for HR and leadership
More efficient onboarding and follow-up for employees and contractors

Compliance and regulations

Norwegian Working Environment Act: requirements for environment, health, and safety (EHS) and safety inspections
Norwegian Personal Data Act / GDPR: secure handling of personal data and electronic signatures
Internal policies and guidelines: documented compliance and policy acknowledgments

WEBINARS & RECORDINGS

Watch our on-demand webinars

Concrete demos and deep dives from IdentityStream — on your schedule.

May 28, 2026

Digitalise HR processes with IdS HR

Digital signing of guidelines and confidentiality declarations, application and approval flows, recruitment, safety inspections, dashboards and full traceability — in one common platform.

Watch recording

Want a walkthrough tailored to your organisation?

Book a no-obligation Teams meeting. We'll show the solution and answer your questions.

Book Teams meeting

Want to learn more?Book demo👉