Internal control and regulatory compliance that stands up to audits
IdS RegTech
IdS RegTech is designed for organizations where regulatory compliance is business-critical and a competitive differentiator. The platform consolidates incident management, measure tracking and the regulatory registers you need – so you can evidence compliance, remediate audit findings and deliver accurate, on-time reporting.
The module covers: ICT incident management with workflows, classification and a reporting foundation aligned with DORA and NIS2; continuous improvement via the Measures Database (including audit follow-up); and registers for board positions and external business activities, personal trading in financial instruments and employees' interests in real estate. The result is an audit-ready solution – with complete history, attachments and dashboards for management and compliance.
Incident Management for DORA and NIS2
Reporting of Major ICT Incidents (DORA)
Measure Management and Audit Remediation
Register for Board Positions and Business Activities
Register for Personal Trading (Securities) and Real Estate Interests
Dashboards and Audit-Ready Traceability
ICT Incident Register
Register, classify and follow up ICT-related incidents – with structured workflows, DORA support, impact analysis, reporting and full traceability.
For a high-level process description of incident registration, see the document Incident Registration – high level process description (PDF).
Measures Database
Register, prioritize and follow up risk-based improvement measures – directly from sources such as incidents, audit reports, IT service agreements, vendors, contracts and personal data processing. The solution provides clear ownership, priority, due dates, collaboration, attachments and management reporting.
Customer Complaints Management
Efficient and professional handling of customer complaints – with structured registration, workflow, dashboards and full traceability through to final decision.
Suspicious Activity (AML)
Structured reporting, assessment and follow-up of suspicious transactions and customers – with clear decision trails, restricted access and management reporting.
Fraud Case Management
Unified registration and follow-up of fraud cases – from first suspicion to closure, with loss overview, AML linkage and full traceability.
Board positions and business activities are a regulatory risk area – not merely an ethics issue
In banking, finance and other regulated organizations, there are legal requirements to identify, assess and manage conflicts of interest. Board positions, ownership interests and other business activities of employees can directly affect credit decisions, customer treatment and access to sensitive information.
Regulations require not only that risk is managed – but that the organization can document that assessments have been made, that any conditions have been decided, and that this can be presented during supervisory reviews.
- Norwegian Financial Institutions Act requires sound business management and handling of conflicts of interest – including where employees can influence loan applications and customer decisions.
- The Norwegian Financial Supervisory Authority (Finanstilsynet) expects organizations to maintain an overview of board positions and external business activities, and to be able to present documented assessments of fitness and propriety and time commitment during supervisory reviews.
- Lack of control over roles and business interests can lead to breaches of equal treatment requirements and independent credit assessments.
IdS RegTech makes this manageable in practice:
- Structured application and pre-approval before a position or activity is taken on.
- Documented assessment of conflicts of interest.
- History showing what has been assessed, decided and, if relevant, limited.
- Audit-ready documentation – ready for supervisory reviews.
- Automatic re-review of approved appointments if the employee joins the management team or board.
- Automatic re-review of approved appointments if the external company becomes a customer or the total exposure increases.
The result is not just better control – but verifiable compliance with regulatory requirements.
Application for Board Positions and External Business Activities
Standardized application flow with approval and documentation – reduces risk and strengthens internal control.
Personal Trading Pre-clearance (Financial Instruments)
Secure and auditable pre-clearance of employees' personal trading – with structured registration, approval workflow, documentation and clear compliance with internal policies.
Register of Employees' Interests in Real Estate
Document and maintain an overview of employees' interests in real estate – with structured registration, regulatory grounding, dashboards and full traceability.
Use Cases
IdS RegTech is particularly suitable for organizations where regulatory requirements drive the need for structured documentation, traceability and workflow control:
- Banking, finance and insurance: DORA requires a process for detecting, managing and reporting ICT incidents, including reporting of "major ICT-related incidents" (Art. 17 and 19).
- Organizations covered by NIS2: requirements for cybersecurity measures and incident reporting (Art. 21 and 23), and the need to document how incidents are handled and followed up.
- Financial institutions with suitability and role requirements: documented assessments, control of board positions and time commitment, and procedures for follow-up and reporting of roles/suitability.
- Real estate brokerage firms: obligation to maintain a register of employees' rights/interests in real estate (Real Estate Brokerage Regulations § 5-4).
- Compliance and quality environments: need to capture audit findings, document improvement measures and ensure closure with responsibility, deadlines and history.
Benefits and Customer Value
The most important benefit is that you can evidence compliance – not just "have control". IdS RegTech makes it easier to stand confidently in supervisory reviews and audits, while reducing operational risk.
- Audit-ready traceability: complete history of incidents, assessments, decisions, attachments and measures.
- Faster and more accurate reporting: standardized forms and step-by-step flows reduce errors and time spent.
- Reduced risk of deviations and sanctions: clear responsibility, prioritization and deadline management ensure deviations are actually closed.
- Learning and continuous improvement: incidents and audit findings become concrete measures that can be tracked to closure.
- Management overview: dashboards provide quick insight into status, volume, trends and bottlenecks – without manual compilation.
Compliance and Regulation
IdS RegTech is developed to support specific requirements in regulations and supervisory practice – with workflows, documentation and an audit trail that can be presented during supervisory reviews:
- DORA (Regulation (EU) 2022/2554): Art. 17 requires a process for detecting, managing and notifying ICT incidents, and Art. 19 describes reporting of "major ICT-related incidents" to competent authority.
- NIS2 Directive: Articles 21 and 23 set requirements for cybersecurity measures and incident reporting.
- Register of rights in real estate (real estate brokerage): Real Estate Brokerage Regulations § 5-4 requires firms to maintain a register of employees' rights in real estate.
- Suitability, roles and time commitment (banking/finance): The Norwegian Financial Supervisory Authority (Finanstilsynet) specifies suitability assessment requirements (Circular 3/2023), and that assessment should include whether the person can allocate sufficient time, incl. limitations on number of board positions.
- AML (money laundering): RegTech supports structured reporting and follow-up of suspicious activity, so the organization can document assessments and compliance with internal procedures and AML regulations.
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Get in touch
- Address
IdentityStream AS
Laberget 22
4020 Stavanger
- Phone number
- (+47) 98 23 24 55